Meeting Minutes of the University of Virginia Board of Visitors
Proceedings of the Board of Visitors
December 1826
J. M.
At a meeting of the visitors of the University of Virginia, held at the University on Tuesday, December 5th 1826, at which were present James Madison Rector, James Monroe, John H. Cocke, and Joseph C. Cabell.
The board being occupied in attending the first public examination at the University, which began on Monday the 4th of Decr had private meetings only occasionally during the intervals between the hours of examination and for conference merely, no other business was transacted until
Friday, Decr 8th when, during one of those intervals, the board having taken up the case of Robert Yates—the consideration of which was postponed at the meeting in Oct last—made thereon the following order
The following will be communicated by the secretary in answer to the reference made to this board by the faculty, of the Case of R. Yates.
The faculty on the suggestion of Mr Professor Long, having refered to the board of Visitors certain matters of complaint against Mr Robert Yates a student of the University—The board have taken the said reference into their1 consideration, and would thereupon remark—That they feel the duty a most painful one, of deciding in a controversy of so delicate a character as that which has been refered to them,—but though that duty might be painful, they would not omit to discharge it, if it were absolutely necessary that it should be done to preserve the order and enforce the discipline of the institution—They hope however that no such necessity exists in the present occasion—They cannot but believe that the subject of complaint alluded to, may have arrisen in some mistake—in some infirmity of memory—and would greatly prefer that the whole merits of the Question should be left to this charitable construction than that they should be examined and decided upon by a severer Judgement—Without casting any imputation upon Mr Yates the Board would suggest to Mr Long that it would relieve them from a very painful duty, if he would consent that the enquiry which has been urged upon them should not be prosecuted—and that the board have a strong wish with the consent of the faculty and Mr Long, to postpone indeffinitely the consideration of the matters which have been refered to them—
Saturday, Decr 9th The board attended as heretofore, on the examination; with a short private meeting only for conference.
Monday Decr 11th In addition to the four members present on Tuesday last Mr Chapman Johnson this day joined the board. no other business than attendance on the examination was done, until
※ The following resolutions, adopted onTuesday Decr 12th being omited in there proper place are here inserted.Resolved, that in future the absent of the board of Visitors or a committee thereof be essential to the appointment of the Hotell-keepers at the University, and in all such appointments, application in the first instance, shall be made as heretofore, to the Proctor, who shall report the names of the applicants togeather with his opinion as to the preference to be given, and such information as he may possess, to the board of Visitors, or to such committee of the board as may be appointed for the purpose.Resolved that the Secretary do fourthwith communicate the foregoing to the Proctor.
Thursday Dec 14th present James Madison Rector, James Monroe, John H. Cocke, Joseph C. Cabell and Chapman Johnson.
Resolved that enactment 24 does preclude the professors from such pursuits as that contemplated in one of the suggestions lately submitted to the board by the professor of Medicine: but in consideration of the peculiar condition of the medical School, the special consent of the board is, for the present, granted to Dr Dunglison to take private pupils from among the Students.
Resolved that the offer of the Professor of Medicine to sell some of his books to the University is accepted; and that he is authorised to transfer them to the Library of the Institution, at the english prices, to be adjusted between Dr Dunglison and the executive committee; and to be paid whenever the funds of the University, will in the opinion of the executive committee, justify it.
Resolved as follows: The faculty shall anually elect one of body to be Chairman, who shall receive for the services hereby required of him, five hundred dollars per annum, to be paid quarterly, out of the annuity of the University: Provided that they shall not, at any time, elect to the office of Chairman, any one who shall have served therein, for the year next preceding.
The chairman shall be the chief executive officer of the University; and as such charged with superintending the execution of all laws made for its government—A faithful and vigilant execution of this duty is solemnly enjoined upon him, as indispensible to discipline and good police.
The proctor and all subordinate agents shall be subject to his controul in the execution of there respective duties.
He shall convene the faculty whenever he thinks the interests of the institution require it, and whenever else it shall be requested by any two professors.
He shall preside at all meetings of the faculty when present; and, having a vote as professor, he shall have a casting vote as chairman, when the votes of the professors pro and con are equal.
In his absence from the meetings of the faculty, a chairman pro tempore shall be appointed to preside. In his absence from the University, and in case of his disability from sickness or otherwise, the faculty may appoint a chairman pro tempore, charged with the performance of all his duties.
When the Chairman shall believe that a student has committed any offence which should be tryed before the faculty, he shall have power to suspend such student; and in case of emergency, forbid him access within the precincts, till a board can be convened for his trial: provided that no such suspension or restraint shall be for a longer time than two weeks, if a board can be convened within that time.
The Chairman, when he shall deem any offence committed by a student deserving only a minor punishment or suspension and interdiction from the precincts not exceeding two weeks; may of his own authority, inflict such punishment, without convening the faculty, or consulting them in relation thereto.
Any student violating any lawful order of the Chairman, or insubordinate to any lawful sentence pronounced by him, shall be deemed guilty of contumacy, and punished accordingly
The board adjourned to tomorrow.
Friday Decr 15th The board met: present J. Madison Rector, J. Monroe, J H Cocke and J C Cabell.
A note was received from Mr Johnson stating that some draughts of enactments which he had been charged with preparing, were not completed; and asking leave of absence until tomorrow.
Saturday Decr 16th The board met: present the same as yesterday with the addition of Mr Johnson.
Resolved, that the proctor do pay the accounts against the University contracted by the secretary to the board of visitors amounting to seven dollars and seventy five Cts.
Resolved that the precincts of the University are to be regarded as coextensive with the lands owned by the University, being one entire tract consisting of several parcels, whereon the buildings are erected.
Resolved that Students heretofore at the University, who have provided themselves with any furniture for there dormitories, hereafter returning and desiring to use such furniture rather than depend on the Hotel-keeper for a supply; shall be allowed a reasonable reduction from board on that account, to be ascertained by the proctor, subject to the controul of the faculty.
Resolved that the enactment respecting the establishment of a court, passed in October of this year, be amended in that clause which provides for grand-juries, by inserting after the word “years,” the following: “and all Hotel-keepers of the University.”
Resolved that the resolutions respecting the sessions of the University, passed in October last, shall be amended by striking out from the word “fourth” in the second line, to the word “fourth” in the third line both words inclusive; and inserting the following in lieu thereof “twentieth of July, and all future sessions shall commence on the first of September in each year, and terminate on the twentieth.”
Resolved that There shall be two public examinations of all the students, in each session—The one to precede the winter recess, and the other to precede the summer vacation. The former to commence on such day as the professors shall appoint, and the latter to commence on the tenth of July.
From these examinations no student shall absent himself without leave of the faculty under pain of any punishment not exceding dismission from the University
Enactment concerning Hotels & Hotel-Keepers.
To aid in preserving discipline and a good police the rector and visitors enact as follows:
After the expiration of the present Leases, the Hotels shall not be let on leases but Hotel keepers shall be appointed, by the proctor with the approbation of the board, while sitting, or of the executive committee—The appointment shall be in writing under the hand and seal of the proctor after the following form.
I, A. B., proctor of the University of Virginia, by and with the consent of the board of Visitors, (or executive Committee) have appointed and do hereby constitute and appoint, C. D. a hotel keeper, in the said University; charged with the occupation and conduct of Hotel No in the eastern (or western) range of buildings, and of the dormitories and grounds, with these appertenancies, which are, or shall be, assigned thereunto.
Given under my hand and seal this day of
A. B. {seal}
Upon receiving such an appointment the Hotel-keeper shall execute and deliver to the proctor, for the University, a covenant in writing under his hand and seal after the following form:
I, C. D., do hereby acknowledge that I have been appointed hotel-keeper in the University of Virginia, charged with the occupation and conduct of hotel No in the eastern [or western] range of buildings, and of the dormitories and Grounds with there appurtinances, which are or shall be assigned thereunto. And I do hereby for myself and my heirs covenant and agree with the Rector and Visitors of the University of Virginia that I will pay or cause to be paid to them or there lawful agent as rent for the occupation of the said hotel and grounds and there appurtenances at the rate of two hundred dollars per anum, to be paid at the expiration of each month, during the continuance of my said appointment, that all my personal property in the tenament and grounds aforesaid & within the dormitories aforesaid and there appurtenances shall be at all times subject to distress for any rent in arrear and due from me; that I will maintain the repair of the said hotel and grounds, with there appurtenances, according to the laws of the University.—And furthermore, that I will, well and truly, abide by and conform to, the laws and regulations of the said University, now in force or to be made, during the continuance of my said appointment; and that I will in all things to the best of my ability perform the duties of my said appointment.
In testimony whereof, I have hereunto set my hand and affixed my seal, this day of
C: D. {seal}
The hotel-keeper so appointed shall not resign his appointment, without leave of the board or of the executive committee, except at the end of the calendar year, and then on giving thirty days’ notice in writing to the proctor. He may be removed at the end of any calender year, by the board, or by the executive committee, or by a majority of the visitors, in recess, upon giving him thirty days notice in writing, of such removal; or upon conviction before the faculty, of any breach of duty, he may be removed at any time, by the board of visitors in session, or by a majority of them in vacation—he having thirty days notice of such removal.
Every hotel-keeper shall be charged with the cleanliness, police and good order of the hotel and grounds in his occupation, the dormitories assigned thereto and there appurtenances.
He shall be assistant to the proctor in maintaining good the police and good order of the University by keeping all idle and suspicious intruders from his tenement and grounds and appurtenant dormitories. and it shall be his duty whenever called upon by the proctor, the Chairman, or any professor, to assist in suppressing any disorder or riot within the precincts, and to give information of any violation of the laws and regulations of the University known to him, or of any circumstance within his knowledge which may lend to a discovery thereof;—and whenever he shall be called upon by the faculty he shall give testimony before them, upon honor, touching any matter of enquiry before them.
No hotel-keeper shall furnish any entertainment in his tenament, for pay or compensation of any kind to any one who is not a student of or attached to the University, or a member of his own family. Nor shall he entertain in his hotel or within the precincts, any expelled student, for the term of five years after such expulsion, or any dismissed or suspended student during the continuance of such dismission or suspension. Nor shall he permit his tenament, or any part of it, to be used for any other purpose than the purposes of a boarding house. Nor shall he suffer any game of chance to be played; or any ardent spirits or wine, mixed or unmixed, to be drunk within his tenament; but nothing herein contained shall be construed to prohibit the moderate use of wine or ardent spirits by the members of the family of the hotel-keeper and his invited guests
For any breach of his duty prescribed by this, or any other law or regulation of the University, he may be fined by the faculty in any sum not exceding five Dollars, for each offence, in addition to any other penalty imposed by law.
Enactment concerning the Proctor.
The Proctor shall be required to give bond and good security, for the performance of the duties of his office, in a penalty of twenty Thousand dollars, payable to the Rector and visitors of the University and conditioned well and & truely to account for and pay to them entitled to receive it, all money which shall come into his hands, or be subjected to his controul, either in his ordinary character of Proctor, or in his character of Patron to the Students—and faithfully to discharge all the other duties of his office.
The present proctor shall give such bond & Security before the commencement of the next session of the University or his office shall become vacant; and all future proctors shall give it before they enter upon the duties of there office.
Such bond, given during the sitting of the board of visitors, must be approved by the board, and given during there recess, must be approved by the executive committee, and there approbation endorsed on the back of the bond. When thus given and approved, it shall be filed by the secretary with the papers of this board, & carefully preserved.
If any bond be given by the proctor, otherwise than is herein provided, and delivered to the visitors, there secretary, or other agent; and the proctor afterwards actually procedes to execute the duties of his office or any of them: the bond shall be deemed good and valid to bind the proctor and his surity or sureties, and there representatives according to the legal import of the terms thereof; though the proctor himself, as soon as the variance of his bond from the requisitions of this enactment may be discovered, shall be removed from office, either by the board in session, or by the executive committee, in the recess of the board.
Vacancies in the office of proctor, occuring during the recess of the board may be filled by appointment under the hands & Seals of the executive committee subject to the approval or disapproval of the board, at there ensuing meeting
The proctor shall be ex officio, the Patron of all students resident within the precincts, for the purpose of reserving and administering the funds to be expended by them, while at the University.
All funds placed in his hands or made subject to his controul, in pursuance of this or any other enactment of the Visitors, shall be administered by him as herein provided, unless otherwise specially directed by the laws of the University.
First—He shall retain out of such funds, a commission of two per cent, as a compensation for his services in administering them.
Second—He shall fourthwith pay to the professors whom each student shall desire to attend, there tuition fees, and deliver to the student the professors ticket of admission into there schools.
Third—He shall fourthwith pay to the Bursar the sum due from the student for the use of his dormitory and the public rooms.
Fourth—He shall account for and pay to the hotel-keepers, at the expiration of each month, what shall be due to them respectively for board, after deducting therefrom whatever such hotel-Keepers may owe on account of rent, or may be properly chargeable with, on account of future to repair there tenaments, or on account of any other delinquency.
Fifth—He shall account for, and pay to the bursar, at the expiration of each month, whatever he shall have deducted from the board due to the hotel-keepers, on account of the rents due from them, and the other charges against them; and whatever may be in his hands, for fines or charges against the students, on account of repairs to there dormitories, injuries to the buildings, or on any other account.
Sixth—He shall pay for all books and stationary, all articles of cloathing medicines and other supplies contracted for by the Students, within the limits of the funds placed in his hands for these purposes respectively, and according to the rules and regulations of the University:—provided that no such payment shall be made, except to the order of the student, endorsed upon a bill containing a distinct account of each item and the price thereof, signed by the person to whom it is due.
Seventh—He shall pay to the orders of the students drawn upon him from time to time, on account of pocket money, provided such orders do not excede at any time the amount in his hands deposited for that purpose, and do not, in any quarter of the session, excede a due proportion of the amount allowed for pocket money for the whole session, by the laws of the University.
Eighth—At the end of the session or whenever the student shall be expelled or dismissed from the University, or shall withdraw from it by leave of the faculty, or die during the session—the proctor shall pay over to him or his representative, parent or guardian, whatever balance may be in his hands to the credit of the student, after deducting therefrom all proper charges against him.
From students not resident within the precincts of the University, the proctor shall receive all money to be paid by them for tuition fees, and the use of the public rooms, and the money required as a deposit to cover contingencies, with two per Cent on the whole for the proctors commission.—And retaining his commission, shall disburse the residue to the bursar, the professors, and to the payment of fines and contingent charges which may be assessed against the student. The surplus if any shall be paid to the student, his parent, guardian or representative, as is provided in the case of Students resident within the precincts.
When the proctor receives the money from any student, he shall give him a fair receipt therefor, specifying the amount received, and the several purposes to which it is to be applied, and the amount appropriated to each purpose.
He shall keep regular books, in which shall be entered fair accounts of all his receipts and disbursments and for every disbursment he shall take and preserve an authentic voucher.
He shall under no circumstance, mingle the funds received by him as proctor with the funds held by him in his own or any other right—but he shall preserve them so distinct and so designated that they may at all times be ascertained & applied to the purposes for which they may have been received.—to further this purpose and the more effectually to guard against accidents, he is required to open an account in the Bank of Virginia, at Richmond, in the name of the “Proctor of the University of Virginia,” and without delay to deposit to the credit of that account all funds received by him as proctor, which are not to be immediately disbursed. The funds so deposited shall be disbursed by checks on the bank, drawn by the proctor, for the time being, and payable to order.
His accounts and vouchers shall be at all times, subject to the inspection of the Chairman of the faculty,—shall be regularly exhibited to him for inspection at the end of each month, and shall be laid before the faculty and the visitors, whenever required. At the end of each session he shall furnish to the parent, or guardian of the Student, a fair copy of his account.
If the chairman of the faculty percieve that the proctor is in default in any respect, in the administration of the funds commited to his care, he shall forthwith report the default to the executive committee and to the faculty, in order that the proper corrective may be applied: And if the executive committee find that he hath improperly converted to his own use any funds entrusted to him as proctor, or mingled such funds with his own or others or retained in his hands what he ought to have deposited in bank; he shall be removed from office.
As soon as any student shall have matriculated, it shall be the duty of the proctor to address a letter to his parent or guardian, and send it by mail, informing him of the regulations of the University relative to the expenditure of the student, apprising him particularly of the limitation upon each particular item of expenditure, and that all the funds of the student must pass through the hands of the proctor. Printed circulars for this purpose shall be prepared at the expense of the University, according to a form to be prescribed by the chairman of the faculty.
The proctor shall be also, ex officio, master of police and inspector of the buidings, lands and other property of the University. He shall keep a constant superintendance over all the property; and at least onst a week, inspect all the dormitories, and onst a month all the hotels of the University; and shall report to the Chairman of the faculty, all injuries which he shall discover, with the name of the occupant of the property injured and of the person, if known, who did the injury The information so reported to the chairman, shall be laid by him before the faculty; & they shall assess upon the occupant of the property, or upon the offender, if he be a student or other member of the University, such fine for the injury, not exceding double the sum required to repair it, as they shall deem proper. The fine so assessed shall be collected by the proctor, and accounted for by him to the bursar.
He shall cause the most scrupulous cleanliness to be preserved, in all the grounds and tenaments of the University. He shall employ the laborers of the University in preserving the cleanliness of all the grounds & tenaments not in the occupation of the professors & hotel keepers, in keeping the drains and gutters clean and in repair in causing suitable depositories to be prepaired for the reception of the sweepings and of all from the tenaments of the professors and hotel-keepers, and in daily removing such sweepings and of all when so deposited.
The professors and hotel-keepers shall be responsible for the Cleanliness of there tenements, and the grounds in there occupation respectively; and shall cause the sweepings from them to be daily deposited in the receptacles prepared for that purpose, at such hour in the day as shall be appointed by the proctor. If any of them fail herein, he shall be fined for each offence at the discretion of the faculty, in a sum not exceding two dollars, to be collected by the proctor and paid to the bursar, for the benefit of the University. The proctor shall inspect these tenaments and grounds [. . .] once a week, and report all delinquencies, to the chairman of the faculty.
The tenament of the hotel-keeper, within the true extent and meaning of this enactment shall be held to embrace, not only the hotel and grounds in his immediate possession, but all such dormitories as shall have been assigned to his hotel for the accommodation of his boarders, the back grounds of such dormitories, and the archades in front thereof and in front of his hotel.
The proctor under the direction of the chairman, shall assign the dormitories to the respective hotels, from time to time, as may be found expedient, and shall give notice of such assignment to the hotel-keeper.
The proctor is charged with the duty, at all times, of preventing all violations of the laws of the University by students or others, of preventing trespases and intrusions on the property of the University, real or personal, and of recovering its possession from any person who shall improperly withhold the same. To this end he is required to be vigilant in observing all violations of the law, all trespasses and intrusions, and prompt in reporting them to the chairman,—to lay before the civil authority and communicate to the proper law officer, whenever required by the chairman, such information, as he may at any time and as may be calculated to prevent or punish breaches of the peace, trespasses & misdemenors, within the precincts of the University; and instantly to expell from the precincts all idle or suspicious intruders, who may be found lurking within, without ostensible business or good cause.
The proctor is also charged with the superintending of all buildings in progress for the University, and seeing that they are faithfully executed;—of makeing all contracts for the university authorised by there laws; of setting accounts with contractors and undertakers, and drawings in there favor, on the bursar, for moneys due them;—of hiring laborers for the University, within the limit allowed by the laws and superintending and directing there labor;—of collecting and paying over to the bursar all moneys due to the University, from hotel-kepers, students, and others with whom he shall have entered into contracts;—and of doing such other acts, as are now, or may be hereafter specially required of him, by other enactments on resolutions of the visitors.
The Proctor shall be allowed for his services a sallery of five hundred Dollars, to be paid him quarterly;—and so much in addition thereto, at the end of each year, as will be necessary, including the sallery and commission hereby allowed him, to make his income fifteen hundred dollars per annum. He shall moreover have, free of rent, the buildings and grounds [so?]2 assigned to the proctor:—he maintaining the buildings, grounds and enclosures, in good repair; but not being answerable for the destruction of the buildings by unavoidable accidents from tempests or fire.
If the proctor, shall in disbursing the funds of the students, shall pay for any article of Merchandise or of any supplies, not waranted by the laws and regulations of the University; or shall in any other manner, disburse them or any part of them contrary to the provisions of this or any other enactment of the University; besides being liable to an action on his official bond, he shall pay to the bursar, for the benefit of the University, a fine not exceeding double the amount of the improper disbursment, to be assessed by the faculty.—And if he shall neglect or violate any other duty prescribed to him by the laws of the University,—besides being liable to an action on his bond, he shall pay to the bursar, for the benefit of the University, a fine not exceding twenty dollars for any one offence to be assessed by the faculty.
Enactment concerning Students.
In order that the expences of the Students may be restrained within that reasonable limit which will make the benefits of this institution attainable by the greatest number;—that there funds may be administered with the least interruption to there studies, and in the manner best calculated to subserve the purposes for which they are supplied;—that there minds may not be unnecessarily withdrawn by the temptations of parade and pleasure from the acquirment of literature & Science, useful habits and honorable distinction;—the Rector and Visitors do enact as follows:
No Student resident within the precincts shall matriculate till he shall have deposited with the proctor, all the money, checks, bills, drafts or other available funds which he shall have in his possession or under his controul, in any manner intended to defray his expences while a student of the University, or on his return from thence to his residence.
Nor shall he matriculate till he shall have deposited a sum at least sufficient after deducting the proctors commission therefrom, to pay for the use of his dormitory & the public rooms, to pay the fees of the professors whom he may design to attend,—to pay three months’ board to his hotel-keeper, to purchase the text books and stationary which he may want at the commencement, and a deposit of ten dollars, to cover contingent charges and assessments against him.—If he pays more than this he is to designate the use to which it is to be applied; whether for board, for Cloathing, for books and stationary, or for pocket money.
In like manner he shall deposit with the proctor, and designate the uses, all other funds which he shall receive while a student of the University, for the purposes aforesaid.
At the end of the first three months of the session, he shall deposit enough to pay his board and other expences for the next three months;—and at the expiration of the second period of three months, he shall deposit enough to pay his board and other expences for the residu of the session.
If the student fail to pay in advance the two last instalments of his board, as herein required, and shall be in default for ten days, the proctor shall report him to the chairman of the faculty, that proper measures may be taken to compel performance, and if necessary punish the default.
When the student shall deposit any funds with the proctor, he shall take from him a fair receipt, stating the amount deposited, the several purposes to which it is to be applied, and the sum to be applied to each—which receipt he shall deliver to the chairman of the faculty to be preserved carefully by there secretary. And if the student desire it, the proctor at the same time, shall give him a duplicate receipt for his own keeping.
The expences of the student resident [. . .] in the University shall be limited as follows—
For board, the use of a dormitory and public rooms, and tuition feeds, as prescribed by other enactments.
For cloathing during any session, a sum not exceeding One Hundred Dollars.
For pocket money during an ordinary session, not exceding forty dollars; and for the next session, not exceding twenty five dollars.
For books and stationary whatever the parent or guardian may think fit to allow.
For medicine and medical attendance whatever may be necessary.
The limits here prescribed, shall in no case be exceded; unless under special circumstances, the faculty may allow it.
The dress of the students, wherever resident, shall be uniform and plain The Coat, waistcoat and pantaloons, of cloth of a dark grey mixture, at a price not exceding six dollars per yard. the coat shall be singled breasted; with a standing cape, and skirts of a moderate length with pocket flaps. The waistcoat shall be single breasted, with a standing collar; and the pantaloons, of the usual form. The buttons of each garment to be flat and covered with the same Cloth. The pantaloons and waistcoat of this dress may vary with the season: the latter of which, when required by the season, may be of white, the former of light brown cotton or linen. Shoes with black gaters in cold weather,—and in no case, boots—shall be worn by them
The neck cloth shall be plain black, in cold; white in the warm season. The Hat round and black
The students shall wear this dress on the Sabbath, on examinations and3 public exhibitions, in the University; and wherever they appear without the precincts4 On all other occasions within the precincts they may ware a plain black gown or a cheap frock Coat. A surtout of cloth of the color and price above discribed, may be worn, but shall not be substituted on the public occasions specified, for the uniform coat first described.
The form of the dress, in each article, shall be according to a model to be provided by the proctor under the direction of the executive committee: with conspicuous badges on the coats such as they shall prescribe. In case of mourning the customary badges may always be added.
These regulations of uniform, during the next session may be dispensed with, by the chairman of the faculty, in all cases where the student shall have procured his cloathing without notice of them.
No resident student shall contract any debt whatsoever: but for every [thing?] purchaced by him, he shall forthwith pay the cash, or draw upon a fund in the hands of the proctor, adequate and applicable thereto.
No student resident out of the University shall matriculate, till he shall have deposited with the proctor, funds sufficient, after deducting the proctors commission, to pay the fees of the professors whom he designs to attend; the sum charged him for the use of the public rooms; and ten dollars, as a deposit to cover contingent charges and assessments against him, for injuries to the buildings & other property of the University. And if at any time this deposit shall be exhausted, before the end of the session, the use of the public rooms shall be denied him till he shall have paid any balance of assessments against him, and have made such farther deposit with the proctor, as the chairman of the faculty shall require.
No Student wherever resident, shall at any time visit any tavern or confectionary without leave from the chairman of the faculty or some professor whose school he attends.
No Student resident within the precincts, shall be absent therefrom, after night, without such leave; unless when he shall visit some private family, & shall give notice of such visit, and of the family visited, by a written memorandum signed by himself, and left with the proctor before the visit, if convenient, or, if not, then before twelve oclock of the next day. The proctor shall preserve these memorandums till the end of the session, and shall register all such visits in a book to be kept by him for that purpose, in a form to be prescribed by the chairman of the faculty—Such memorandums and register shall be at all times, subject to the inspection of the chairman & shall be laid before the faculty and visitors, whenever required.
Before any student shall matriculate, he shall be furnished with a copy of the laws of the University, and shall carefully read them.
On matriculating he shall sign his name in a book to be kept for that purpose, by the proctor, in which shall be stated the name and residence of his father or guardian. The names of the non resident students shall be writen under different captions. Those of the resident students under a caption in the words:
“After having carefully read the laws of the University of Virginia I subscribe myself a student thereof:—I enter the University with a sincere desire to reap the benefits of its instruction, and with a determined resolution to conform to its laws; I declare that I have deposited with the proctor all the funds in my possession or under my controul, according to the obvious spirit & meaning of the enactment on that subject:—I[n] testimony whereof I hereunto subscribe my name.”
Those of non residents students shall be subscribed under a caption in the same words, with the omission only of the declaration relative to the deposit.
These captions shall be plainly and distinctly read to the student, or read by him before he subscribes his name.
The copy of the laws furnished the student at the commencement of the session, shall be carefully preserved by him, as long as he continues a student.
If any student shall violate any of the provisions of this enactment, he shall be liable to any of the punishments provided by the laws of the University, acording to the degree of the offence. Perseverence in habits of expence, and frequenting taverns or confectionaries, shall be punished with dismission from the University, at least, and refusal to readmit.
Resolved that Every student engaged in any duel or combat with weapons which may inflict death, either by fighting, or sending or accepting a challenge to fight or bearing such challenge, or being second to either of the principals in such duel, or by being accessory to such duel or challenge by aiding, assisting or encouraging it, shall be liable to instant expulsion from the University, not remissible by the faculty. And it shall be the duty of the proctor to give information thereof to the civil authority, that the parties may be dealt with according to law.
Resolved as follows: from the commencement of the ensuing session, It shall constitute part of the duties of each professor, to hand in to the chairman of the faculty, a report exhibiting for the week preceding, the days and the subjects of lecture and of examination, the time occupied in each respectively, the presence or absence of each member of the class, and the degree of attention & proficiency of the students.
A consolidated report, founded on the detailed weekly reports, and presenting in a summary form, the points of information called for by those reports, shall be laid by the faculty before the board of visitors, at the commencement of every anual meeting in the month of July.
The following formula shall be observed in the weekly class reports of the professors of the University.
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University of Virginia
Weekly Class report
SchoolClass
Week ending
| Subjects | |||||
| ✴ | ✴ | ✴ | |||
| Lecture | Examn | Lecture | Examn | Lecture | Examn |
| ✴ here is to be writen the initial of the day of the week.5 | † here, the names of the students |
| ɫ here is to be writen the initial of the day of the week. | ‡ here an ‘a’ or a ‘p,’ indicating absent or present |
| Names | ɫ | ɫ | ɫ | Remarks |
| † | ‡ | ‡ | ‡ | |
| † | ‡ | ‡ | ‡ |
Resolved that In every course of lectures in the University, it shall be the duty of the professor, immediately previous to the delivery of a new lecture, to examine his class thoroughly, on the subject of the preceding lecture.
Resolved that only four hotel-keepers shall be appointed, till the farther order of the board; unless the executive committee shall think the interests of the institution manifestly require it.
Resolved that the recommendation of Warner W Minor by the proctor, as a suitable person to keep one of the hotels of the University, be confirmed by the board of Visitors.
Resolved that the recommendation of Edwin Conway, J. B. Richeson, & George N. Spotswood, as suitable persons to keep hotels of the University, be confirmed by the board of Visitors.
Resolved that the executive committee be authorised, as soon as the funds of the institution will justify it, to cause venetian blinds to be put to the doors and windows of the pavilions, Hotels and dormitories.
Resolved that the secretary of the board of Visitors shall have authority from time to time to employ the aid of the clerk, in making the duplicate copies of these procedings required by a resolution of the last meeting; and that the expense of procuring such copies, already incured or hereafter to be incured, shall be defrayed from the funds of the University.
Resolved that the secretary, under the direction of the chairman of the faculty, cause to be published in the news papers of Charlottesville, Richmond, and the City of Washington, such abstracts and statements of the enactments of the present meeting as are calculated to give public information of the nature of the Uniform prescribed for the students, and the limitation upon these expences. The expence whereof shall be paid on the order of the proctor.
Resolved that the secretary cause all the enactments and regulations of the University, of a permanent and general nature, to be prepared for publication, and that he invite the chairman of the faculty to aid him in digesting them into proper order; bringing togeather, under appropriate titles, as far as may be all provisions upon the same subject; and omiting all such as have been repealed, positively, or impliedly.
When the digest is prepared the secretary shall cause a thousand coppies to be neatly printed for the use of the University; the costs whereof shall be paid on the order of the proctor.
A sketch of a report to the President & Directors of the Literary fund was then agreed upon; and, at a very late hour, the Board adjourned to the tenth of July next.